Using an electronic device such as a laptop, tablet,
even a smartphone to help store lesson plans as well as archive other important
school-related documents like graded assignments and projects is definitely the
more green approach. More importantly, it's also great for organizational purposes—
you can create digital folders with appropriate titles and dates for easy
retrieval. But as you've probably already learned, technology isn't always "reliable."
Sometimes computers crash and files on your hard
drive are lost. Sometimes your USB flash drive won't work and you can't access
your important documents (which can pretty inconvenient if you're trying to
give a lesson away from home).Sometimes your tablet can run out of power at the
worst time. Sometimes your email is temporarily shut down. Whatever the case,
it's important that you backup everything on to a remote cloud device so that
you have access to everything you need from any device at any time.
That said, below are some of the more popular remote
storage -cloud devices to choose from. And the best part? They're all free!
DropBox
Wanting remote access to important documents without
having to constantly email themselves or save their files on a flash drive, two
MIT graduates created DropBox in 2007.
Today, more than 100 million people around the world uses the free service to
store college papers, photos, and other documents they don't want to get
lost. Windows, Mac, Linux, and Mobile
users start off with 2GB of free storage but can potentially earn up to 18GB of
free storage by completing various tasks, such as inviting your friends to become
members.
Google Drive
If you already have a Gmail account, then using GoogleDrive
to store documents and share texts and spreadsheets with your student is
probably the easiest way to go since everything is already built in. You'll also have access to Google Docs.
Google Docs can be used as a "tracker"—you can create lists and keep track
of daily lesson plans, assignments completed or volunteer hours. You can also
collaborate with more than one person on documents at the same time since you
can see live edits. Users get 5GB of
free storage and must pay a subscription for more.
Microsoft SkyDrive
Last but certainly not least is SkyDrive. SkyDrive
works relatively the same as the other devices since you can store and share
documents, but there is one nifty exception:
Windows 8, Windows 7, or Vista, and Mac OS X Lion computer users can automatically sync their files. This way, you
automatically create a backup without having to think twice about it. SkyDrive offers its users 7GB of free
storage.
Aniya Wells is a
freelance education and tech writer. She mostly contributes to OnlineDegreePrograms.com, a
site that specializes in alternative online learning. She welcomes your
questions and comments.
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